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Medal applications

NZDF Personnel Archives and Medals (PAM) issues war, operational, and service medals to NZDF former and current service members. Within the limits of the Privacy Act 2020, we also provide advice about medals NZDF former and current service members might be entitled to, and information about which medals have already been issued to them.

Applying for an unclaimed medal

To apply for a medal and for general enquiries on medal entitlement, (for you or for a family member) or for information on which medals have already been issued (and when) you will need to complete the Medals application form and provide supporting information that is requested on the form.

There are different forms to use for applying for:

  • a New Zealand Operational Service Medal (NZOSM) for South East Asia service
  • a long service award

NZ Royal Honours

NZDF PAM does not hold or administer any stock of awards, decorations or medals issued under the auspices of the NZ Royal Honours system (i.e. MNZM, etc.). Information on these awards should be sought from the Honours Unit, the Department of Prime Minister and Cabinet.

Foreign Awards 

NZDF PAM does not hold quantities of stock of any foreign awards, medals or decorations, except of the Pingat Jasa Malaysia (for issue for those who have not yet claimed this medal) and of miniatures of United Nations and NATO medals (for issue to NZDF serving personnel). Enquiries about all other foreign awards should be sent to the issuing Government/authority/agency.

For NZDF serving personnel, permission to wear a foreign award must be obtained by submitting form MD 1456. For those NZDF serving personnel who were recruited laterally from another country, permission to wear medals awarded for service in another country must be obtained by submitting form MD 1655.

Completing the application form

Please complete the Medals application form, scan and email it to NZDF.PAM@NZDF.MIL.NZ.  Alternatively you may post it to:

NZDF Personnel Archives and Medals
Headquarters New Zealand Defence Force
Private Bag 905
UPPER HUTT 5140

Please include the following information about the service person in your application:

  • Full name

  • Date of birth

  • Date of death (if applicable)

  • Service number

  • Service (i.e. Navy, Army, Air Force)

Additional information you might want to include is:

  • Rank and Service (Army/Navy/Air Force)

  • Regiment/Battalion/Unit/Ship

  • Period of Service

  • Next of Kin, Address and Occupation at time of Enlistment

  • Don’t forget to include your current postal address, phone number and email address

Applying for a New Zealand Operational Service Medal (NZOSM)

For service in South East Asia February 1959 to January 1974

To apply for the NZOSM please complete the NZOSM for South East Asia service application form and email it to NZDF.PAM@nzdf.mil.nz alternatively you may post it to:

NZDF Personnel Archives and Medals
Headquarters New Zealand Defence Force
Private Bag 905
UPPER HUTT 5140

Key documents: 

Applying for a long service award (good conduct is required)

All Regular and Territorial members of the Armed Forces of New Zealand who serve for the required period and have a record of irreproachable conduct and character are recognised by a long service and good conduct award, governed by a New Zealand Royal Warrant. The full eligibility criteria are outlined in the NZDF Long Service Awards Regulations 2020.

To apply for a long service award please complete the LSA application form and email it to NZDF.PAM@nzdf.mil.nz  alternatively you may post it to:

NZDF Personnel Archives and Medals
Headquarters New Zealand Defence Force
Private Bag 905
UPPER HUTT 5140

Good conduct is required for the entire period of qualifying service towards a long service award. 

For a Regular Force officer, soldier, sailor or airman who has served on or after 1 December 1977 this means that he or she must have at least 14 years of unbroken good conduct to qualify for a long service award. 

An adverse recordable occurrence (often called a ‘recordable entry’) breaks the period of good conduct. 

A Regular Force officer, soldier, sailor or airman will need at least 14 years of unbroken good conduct after the adverse recordable occurrence to qualify for a long service award.

Medal duplicates and replacements

Replacement medals are only available for purchase during the lifetime of current and former NZDF serving members. The cost of the replacements is met by the applicant.  Personnel Archives and Medals will issue you a quote for the cost of replacing the lost medal/s when we receive your request.

Requesting replacement medals

To obtain replacement medals write to NZDF PAM at NZDF.PAM@NZDF.MIL.NZ including a scanned copy of the attached Statutory Declaration swearing that you have lost your medals.  Alternatively you may post your request and completed Statutory Declaration to:

NZDF Personnel Archives and Medals
Headquarters New Zealand Defence Force
Private Bag 905
UPPER HUTT 5140

NZDF does not provide duplicate sets of medals under any circumstances. Duplicate medals and replacement medal ribbon may be obtained through commercial providers which you will find by searching Google or using the yellow pages.

Medal mounting and medal ribbon bars

NZDF does not provide medal mounting services and medal ribbon bars for former NZDF service members and their families. Unfortunately we are unable to recommend a medal mounter to you so we suggest you identify your nearest one by searching on Google or using the yellow pages.

The mounting of medals and provision of medal ribbon bars at public (NZDF) expense is provided to NZDF serving personnel because they are required to wear medals on their uniform as a part of their employment.