Military Policy Development, Coordination and Advice
Description
Advice to the Minister of Defence, by the Chief of Defence Force and single Service Chiefs, on military contributions to New Zealand’s foreign policy and military responses to contingencies. Also included are responses on behalf of the Minister to Ministerial and Parliamentary Questions, Official Information Act inquiries and Ombudsmen correspondence.
Output Expense Components
Provide military advice to the Minister of Defence on:
- New Zealand’s defence interests (including intelligence);
- military options for safeguarding and advancing New Zealand’s security interests;
- military options available for contributions to collective and regional security; and
- advice on the military capabilities required to meet the government’s defence policy objectives and to support its defence strategy.
The NZDF will also assist the Ministry of Defence in the provision of advice to the Minister on:
- procurement of major military equipment; and
- defence policy development.
Outputs In Output Expense 1
Output 1.1: Collection, Collation, and Dissemination of Military Intelligence
The collection, collation and dissemination of military intelligence on areas of interest to New Zealand and as specified in the NZDF Intelligence Plan.
Output 1.2: Development and Production of Military Policy
The development and production of military policy and the provision of military advice to the Minister of Defence.
Output 1.3: Operational Military Policy Advice
The provision of advice on operational military policy to the Minister of Defence.
Output 1.4: Ministerial Correspondence and Parliamentary Questions
Draft responses to Ministerial Correspondence, to requests under the Official Information Act and to Parliamentary and other questions on behalf of the Minister, including Ombudsmen correspondence.
Performance Measurement
Measurement
Performance evaluation means output performance will be measured by the degree of satisfaction expressed by the Minister, or by the appropriate committee or agency.
Measurement Areas
The supply of individual products of high quality as defined by the seven characteristics of quality advice: Purpose, Logic, Accuracy, Options, Consultation, Practicality and Presentation.
The aim is the provision of a comprehensive service: the capacity to react urgently; the regular evaluation of military policy for effectiveness in achieving required outcomes and timely briefings on significant issues; and support for the Minister as required in Cabinet Committees, Select Committees and in the House.
Measures
- 95% of the first drafts of all policy papers accepted by the Minister.
- 90% of all other responses accepted without substantive amendment.
|
Targets |
Performance Achieved |
|
Quantity Specifications |
|
The number of occasions that the Minister will seek advice, or the CDF feels the need to offer it, will depend on a range of external and internal factors beyond the control of the NZDF.
The anticipated range of key written submissions includes: |
|
Statutory Reports to Parliament: 2 |
2 |
|
Submissions to Cabinet: 40–60
(including with the Ministry of Defence) |
21 |
|
Reports and Briefing Papers to Minister: 300–400 |
396 |
|
Ministerial Correspondence: 300–400
(“Ministerials”) |
2821 |
|
Parliamentary Questions2: 150–200 |
310 |
|
Select Committee Reports: 5–10 |
None Required |
|
Select Committee Questions3: 300–400
(FADT and F&E) |
437 |
|
Oral Briefs: Numerous |
Numerous |
|
Intelligence products will include an Annual Strategic Assessment, Quarterly Strategic Intelligence Survey, routine Intelligence Estimates and Summaries and regular briefings. Military Intelligence Notes, Indications and Warning Notices, and special briefings will be provided as necessary when new situations develop. In addition, the NZDF seconds intelligence personnel to various government agencies.4 |
|
CDF Defence Intelligence Briefings. |
22 |
|
Other Defence Intelligence Briefings. |
36 |
|
Defence Intelligence documentation and
reporting. |
- Weekly Intelligence Summaries: 49
- Military Threat Assessments: 21
- Intelligence Notes: 7
- Supplementary Intelligence Reports: 47
- Intelligence Reports: 46
- Operational Threat Level Summaries: 8
- Security Concerns: 14
- Other Intelligence Documents: 15
|
|
Defence Intelligence contributions to Strategic Commitments and Intelligence (SCI) Branch, International Defence Relations (IDR) and Ministry of Defence (MoD) reports to the Minister. |
94 |
|
Defence Intelligence contributions to government meetings. |
75 |
|
Provide Defence protective security policy, implementation and compliance. |
Protective security policy, implementation and compliance were provided. During the reporting period, the following were completed:
- Security Surveys: 4
- Security Inspections: 12
- Security Threat Assessments: 7
|
|
In addition, the NZDF seconds intelligence personnel to various government agencies. |
One secondment |
|
Quality Specifications |
|
All reports and oral advice will be delivered within the agreed or statutory time frame as follows: |
|
95% of replies to Ministerials will be provided within 20 days of receipt of request. |
84% of replies to Ministerials were provided within 20 working days of receipt.
Performance was affected by the large number of Select Committee questions received (291 in the second quarter and 174 in the fourth quarter). |
|
95% of replies to Parliamentary Questions for Written Answer will be provided by due date. |
69% of replies to Parliamentary Questions were provided by the due date.
Again, performance was affected by the large number of Select Committee questions received (see performance achieved for Ministerials above). |
|
95% of replies to Parliamentary Questions for Oral Answer will be provided by midday on the day that the reply is due in the House. |
100% of replies were provided to enable Parliamentary Questions for Oral Answer to be answered on the day they were due in the House.
The NZDF was able to provide suitable officers when required to brief the Minister for responses to all oral questions. |
|
The aim of the advice will be clearly stated and it will answer the questions set; the assumptions behind the advice will be explicit and the argument logical and supported by the facts; the facts provided will be accurate and all material facts will be included; an adequate range of options will be presented and the benefits, costs and consequences of each option to the government will be assessed; other government agencies and affected parties will be consulted and possible objections to proposals will be identified; the problems of implementation, technical feasibility, timing and consistency with other policies will have been considered; the format will meet Cabinet Office requirements; the material will be effectively, concisely and clearly presented and will be free of spelling and grammatical errors; replies will be within 20 days of receipt of request, if not otherwise specified; and intelligence documents will follow agreed international formats. |
There were no submissions returned due to the target criteria not being met.
Formats complied with Cabinet Office requirements and intelligence documents followed agreed international formats.
84% of replies to Ministerials were provided within 20 days of receipt of request, 69% of replies to Parliamentary Questions were provided by the due date, and 100% of replies were provided to enable Parliamentary Questions for Oral Answer to be answered on the day they were due in the House. |
|
95% of the first drafts of all policy papers accepted by the Minister. |
98% of first drafts were accepted by the Minister in accordance with the seven characteristics of quality advice. |
|
90% of all other responses accepted without substantive amendment. |
98% of all responses were accepted without amendment in accordance with the seven characteristics of quality advice. |
Costs for Output Expense 1 (GST Exclusive)
|
Actual
2006/07
($ million) |
Category |
Main
Estimates
($ million) |
Supplementary
Estimates
($ million) |
Actual
2007/08
($ million) |
| Expenditure |
| 7.479 |
Personnel |
7.723 |
7.286 |
7.531 |
| 3.458 |
Operating |
2.503 |
2.454 |
2.458 |
| 0.387 |
Depreciation |
0.953 |
0.249 |
0.185 |
| 0.197 |
Capital Charge |
0.211 |
0.215 |
0.214 |
| 11.521 |
Total Expenses |
11.390 |
10.204 |
10.388 |
| Revenue |
| 12.253 |
Revenue Crown |
11.332 |
10.169 |
10.169 |
| 0.047 |
Revenue Other |
0.058 |
0.035 |
0.036 |
| 12.300 |
Total Revenue |
11.390 |
10.204 |
10.205 |
| 0.779 |
Net Surplus (Deficit) |
– |
– |
(0.183) |
| Cost by Output |
| 5.728 |
Output 1.1 |
5.713 |
6.054 |
6.328 |
| 2.033 |
Output 1.2 |
2.945 |
2.011 |
1.972 |
| 1.017 |
Output 1.3 |
1.070 |
1.088 |
1.084 |
| 2.743 |
Output 1.4 |
1.662 |
1.051 |
1.004 |
Notes:
1 Includes 34 requests under the Official Information Act.
2 Parliamentary Questions include Questions for Written Answer and Questions for Oral Answer.
3 The Select Committee Questions from the Foreign Affairs, Defence and Trade and Finance and Expenditure Committees relate mainly to the Defence Force Estimates of Appropriations and the NZDF Annual Report.
4 A review of the quantity specifications for intelligence and security products contained in the 2007 SOI has resulted in revised products as shown and reported above, and as reflected in the 2007 Output Plan.
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