Requesting military service records
All enquiries must be in writing and include your full name and postal address.
If you would like to request a copy of a military service record, please print and fill-out this application form.
If you would like to request copies of the files of more than one person, you should send us a completed form for each person.
The address to send your form to is:
NZDF Personnel Archives & Medals
Trentham Military Camp
Private Bag 905
Upper Hutt 5140
Tel: (04) 527 5280
Email: Contact Form
To help our records staff find the correct files, it is important to include as much information as possible about the person or persons who you want to find out about. The types of information that you should try to tell us are:
- Full Name
- Any other names known by
- Date and place of birth
- Service Number
- Navy / Army / Air Force
- Period of Service / years served
- Regiment / battalion / unit
- Next-of-kin at time of enlistment
- Address at time of enlistment
- Occupation at time of enlistment
- Whether living or deceased
- (If deceased) date of death, and if they died after leaving the Service you should send us some form of “proof of death”. This could be a copy of a death certificate, newspaper death notice, funeral service sheet or photograph of the headstone.
Don’t worry if you cannot provide all of this information, but please try to tell us as much as you can.
Whether you are writing to us by letter or email, please remember to include your full name, full postal address, telephone numbers and email.
Viewing Original Files
If you’d like to see the original files you should complete an application form for each file you wish to view. Once the files have been pulled one of our staff will contact you to make a booking to view the file(s) in our reading room which is inside Trentham Military Camp. Our staff will be on hand to provide advice and to help you decode the sometimes complex information to be found in the files. We also hold a small library of reference books that may help you in your research.
Opening times are: Monday-Friday, 10am-4pm, excluding public holidays.
Please note that bookings are subject to availability and must be made at least five working days in advance of your intended visit.
Use of the reading room is free but photocopying charges will apply.
Photocopying Charge: 20c per A4 sheet
How to get here
Travelling North along Fergusson Drive in Upper Hutt, turn right at the lights into Sutherland Ave and then continue over the railway into Messines Ave. The Trentham Camp entrance is the third turn to the left.
We welcome your feedback about this website. If you’d like to suggest any changes, additions or improvements, please let us know via the NZDF Archives Contact Form.