Access to personnel information held by NZDF Archives is governed by the following legal provisions:
Enquiries about living former servicemen and women
You can request a copy of your own service record by writing to us at NZDF Archives. Your request must be in writing and signed by you in order to validate the enquiry.
If you are requesting details about another living person, information can be disclosed only if you have the signed and written authorisation of the individual concerned. NZDF Archives will not release information unless you can show us this authority.
If you cannot do this because the person concerned is unable to provide this authorisation, then we will need to receive a signed request from the person who holds the relevant ‘Power of Attorney’. We also require a copy of the Power of Attorney documents for verification purposes.
Enquiries about deceased former servicemen and women
Anyone can request the service records of deceased former service personnel, whether it is for a research project, your family history or your personal interest.
You can request a copy of a deceased person’s service record by writing to us at NZDF Archives.
Please note that if the person concerned died after leaving the services this fact may not be recorded on their file. In such cases you will need to send us some form of evidence that they are deceased. This could be a copy of a death certificate, newspaper death notice, funeral service sheet or photograph of the headstone. It will save time if you send us this information with your initial request.
Viewing Original Files
If you wish to see the original files you can book a place in our reading room.
Information about our charging policy.