12 February 2008
The Personnel Administration Development Team (PADT) at JLSO is working on the project, and is monitoring the number of payslips printed throughout the NZDF to support the drive to a more sustainable workplace.
Paper Payslips
The team hopes to have paper payslips eliminated and so save significant money and time spent by administration staff separating, distributing and filing paper payslips. Currently 50% of NZDF personnel have daily access to a computer and it is those personnel who JLSO would like to encourage to “turn off” their payslip.
Benefits to the Individual
The computer system KEA provides the most recent as well as all archived pay and leave information. This detail is available 24 hours a day. Where service personnel rely on a hardcopy of their pay detail they can be printed either directly from KEA or via their administration unit. The Army is installing KEA kiosk machines in their camps to enable amongst other things, personnel to have greater access to pay and leave details. Once these are installed, the location of these machines in each camp will be announced.
JLSO is currently investigating SMS (texting) and emailing solutions as an effective form of communicating a change (e.g. promotion, allowance paid) to an individual’s pay details. This would further reduce the need to generate paper payslips and ensure the NZDF takes advantage of effective technological solutions to improve its business operations.
The chart (below) shows the percentage of personnel who have turned off the paper payslips by Service and the change over the last two months.
How you can say NO to Payslips – Step by Step Process
Instructions
Follow these steps to stop receiving payslips;
- Switch on the PC and when the login screen is displayed enter your service number and your DIXS password.
- Open the NZDF intranet, click on your name in the right hand corner of the screen.
Result: KEA will be displayed on the screen with your name and today’s date displayed in the left hand corner.
- Select Payroll from the Tool bar.
- Select Pay Details from the drop down menu.
Result: The Details screen will be displayed.
- Click on the button.
Result: The screen will when be displayed in edit mode, allowing you to make changes.
- Under the Pay Slips section, check the “No more payslips” checkbox on the right of the screen.
- Click on the button.
- If a “Confirm Password” dialogue box is displayed, enter your DIXS password (the password you use to log into the NZDF network) and click on the button.
Result: A message will be displayed at the bottom of the screen.
Paper Payslips 'Turned Off' by Single Service & NZDF Civilian Personnel between 15 Oct 07 & 15 Nov 07
Download Paper Payslips "Turned Off" Image (PDF 25KB)